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Dynamics GP (102)

Friday, 10 December 2010 08:35

WebSan regularly featured on www.ERPSoftwareBlog.com

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WebSan Solutions Inc. a Toronto-based Dynamics GP Partner is now a regular contributor on ERPSoftwareBlog.

Come check out our recent posts!

I get this question all the time from prospective Clients who are currently using Simply Accounting or Quickbooks: “We are growing significantly and need a more robust system, but I’m afraid of the complexity of a new system and the costs. How do I know when is the right time to make a move?”

I’ll address this in two parts :

  1. Ease of Implementation of Dynamics GP
  2. Feature comparison of Simply Accounting and Dynamics GP

Simplifying the Implementation of Dynamics GP

Dynamics GP is a robust financial management solution. Note that I did not use the term “Accounting system” because it is so much more than that. Dynamics GP has over 700 reports that come with the system, let alone the reports that you can customize on your own with tools such as Smartlist Builder or Report Writer.

Moving from Simply Accounting (or Quickbooks) can be done quite easily and without much time or expense. For example, to implement 5 users on Dynamics GP and convert your information from the legacy accounting software can take as little as a month and cost less than $30,000. If you choose to implement Dynamics GP hosted solutions, a single user can cost as little as $250/month.

The approach to convert Quickbooks or Simply Accounting to Dynamics GP is done using a refined project methodology and the results are reliable and repeatable. This makes your transition to Dynamics GP as painless as possible.

Features of Dynamics GP vs Simply Accounting

According to AccountingLibrary.com, there are approximately 750 more features in Dynamics GP vs. Simply Accounting. Everything from Finance Allocations to Cash Management, Asset Management, Project Accounting, Sales, Purchasing, and everything in between.

That’s not to say that a company who upgrades from Quickbooks or Simply Accounting needs to use every feature in Dynamics GP, but that’s what your Partner will help you decide. Many organizations also start by implementing only what they need in Dynamics GP and then add more functionality later on, in phases. This isn’t a bad approach because it allows the users to acclimate to the new system and learn new ways to take advantage of the advanced capabilities of the system.

If you’re interested in learning more about the capabilities of Dynamics GP vs. Quickbooks or Simply Accounting, download our Movers Executive Guide for Quickbooks to Dynamics GP.

By, Andrew King – WebSan Solutions Inc, Canadian Dynamics GP Partner.

These days, everyone is throwing around buzz words like “Software as a Service” or “Hosted” or “Cloud”, but how do I really go about calculating the total cost of the solution and whether to choose “the Cloud” or on-premise (traditional) solutions?

There are a number of cost figures to include :

1.       License fee

2.       License fee for upgrades

3.       Maintenance costs

4.       Ongoing support costs (professional services/consulting)

5.       Hardware costs

6.       IT Infrastructure costs (network, etc)

7.       IT Personnel support costs (internal)

8.       Implementation costs (external)

9.       Implementation costs (internal)

Most organizations, when looking at SaaS vs. On-Premise only really look at items 1-5, but rarely dig deeper into the other categories of expenses.

It is in those last four areas where the large differences between SaaS and On-Premise come to light. If you own a small business with only 20 or so employees, then perhaps you don’t even have anyone internally who can perform system backups or upgrades regularly. If you run a large organization, perhaps supporting your IT infrastructure takes your focus off of more important things.

Some organizations may only run their head office on a DSL or Cable Internet connection; the type of solution that would never work for anyone accessing an Enterprise software application remotely from outside head office. The monthly cost of upgrading to a T1 or better connection may be prohibitive.

In addition to the costs listed above, the intangible costs of focusing on IT backups, upgrades, and infrastructure rather than spending money and resources on growing the business or satisfying customers can be even more taxing to an organization.

We offer solutions in Hosted Dynamics GP and On-Premise Dynamics GP. We can help your organization make the right decision and determine the best course of action, taking all costs and factors into account.

For more information, contact us.

By Andrew King, WebSan Solutions Inc. a Canadian Microsoft Dynamics Partner

The recent news of Microsoft’s purchase of Skype has proven to be a bold move to dominate the global technology space. The 8.5 billion US dollar buyout of the company will cause a shake-up in the telecoms arena.

While speaking at a recent press conference, Microsoft CEO Steve Ballmer stated, “Today is a big day for Microsoft, and Skype, as well as consumers and businesses around the world.”  Moreover,  “…we'll move beyond e-mail and text to rich experiences in the future; talking to friends and colleagues around the world will be as seamless as talking to them across a kitchen table or a conference room.”

With the new acquisition, Skype will become a unit within the Microsoft Corporation and will add to the company's range of products, which includes enterprise-focused solutions and consumer-oriented offerings.

Ballmer further says “at Microsoft, we see enormous opportunity that brings together what people want: data, voice, video, IM, all on a single screen; whether it's a smartphone, a PC, a slate, or the TV. Microsoft and Skype together will define this future and what it really, really looks like.”

One can only anticipate for an updated release that may incorporate Skype communication functionalities with the Microsoft Dynamics GP system.

Tuesday, 14 June 2011 11:36

Avoid Disaster in the Cloud

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Disaster recovery is often neglected until an actual disaster occurs.  A number of people assume it will never happen to them.  We don’t drive cars without insurance, so why compute without a disaster recovery plan?

Well enter the cloud with hosted Microsoft Dynamics GP

Access to files & reports when you want them.  Take the worry out of disaster recovery.  Accessing your ERP over the net has never been more secure, convenient or faster.  When you enter the cloud with WebSan, we ensure the highest level of disaster recovery.  We have redundancy upon redundancy to protect your data.  From protection against power failures to floods to fire.

Never worry again about a service disruption.

Adam MacIntosh, Senior Project Manager

Cloud computing is the latest & greatest innovation in the technology industry & for good reason.  I previously discussed how cloud computing takes the worry out of disaster recovery.  Another way cloud computer helps take strain off executive shoulders is that it helps your company avoid service disruptions often associated with service updates.  Imagine never worrying about having to upgrade your software.  Imagine it was just done for you, with no downtime, disruptions or worry.  That is what the cloud offers.  At WebSan, we offer hosted Microsoft Dynamics GP for a number of client, taking care of necessary service packs, system updates & necessary maintenance that comes along with owning an ERP system.  By taking advantage of Saas Dynamics GP (or software as a service), customers can stay focused on their core competencies.  Hosted solutions allow clients to scale up or down as the market dictates without & overhead burden often associated with on-premise solutions.  Lastly, they don’t have to worry about having a full-time IT resource to help with issues where one might not be required.

WebSan is a Microsoft Partner offering hosted Dynamics GP to clients big & small.

Adam MacIntosh, Senior Project Manager

Monday, 01 August 2011 09:00

Enter the Cloud - Work from Anywhere

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Tele-working or working from home is very common in today’s business world.  Staff at many companies have the ability to work from anywhere.  In fact, IBM has half its staff working from home, saving them valuable real estate, overhead & all that goes with having an office.  As a consultant, I am constantly traveling, but I am still able to stay in touch with the office through my Blackberry.  VPN’s allow many users to log into networks to access systems, emails, files, etc.

With cloud computing, the ability to work from anywhere is made even easier.  Through hosted Microsoft Dynamics GP, all staff need to access their ERP is an internet connection.  A CFO can easily review financial statements, in real time, from a Starbucks.  Imagine living out your days on a beach in the Caribbean, still able to complete necessary tasks.  With the invention of internet sticks that can plug into any USB, Operations Managers can carry a net-book or laptops with them & have the ability to complete sensitive tasks in an instant.  Sales staff no longer need a reserved desk at the office.  They can stay mobile, reaching more clients.  Even administrative staff could work remotely should the need arise as it did for many last summer with the G8 summit shutting down the core of Toronto.

WebSan Solutions is a Microsoft Partner offering Hosted Dynamics GP

Adam MacIntosh, Senior Project Manager