The admin user in Offer 365 can add, delete and even manage users using the Microsoft 365 admin center. To start creating users with the Office 365 Admin Portal it’s important that each employee has their own Office 365 license. After all the licenses have been purchased the admin users can start adding users one at a time. After completing all the steps below the user will have an Office 365 license, sign in credentials and an Office 365 mailbox.
Creating users in Office 365 is a straight-forward and easy process.
1. Within the Microsoft 365 admin center
a. Look for the "Active users" tile
b. Click on "+ Add a user"
i. The following side window will open asking for information about the new user is created
2. Fill in the appropriate information and be sure to enter the product licenses before clicking the "Add" button.
ii. A user can be created without a license by clicking the last choice under Product licenses.
As you can see adding a user into Office 365 is a very quick and easy procedure. Additional features for the admin user in Office 365 include but are not limited to: creating groups, managing resources and reviewing reports. Want to learn more about Office 365 and its benefits? Click the link below for more information.
Phishing emails are a form of fraud. These emails try to get personal information such as usernames, passwords, or credit card numbers. This is done by impersonating a reputable brand or person within an organization. If an employee opens a link that they don't recognize, it can be very harmful to your company. Start protecting your company by adding Microsoft 365 to your business and gaining an advanced level of security and threat protection. It's also recommended to educate employees on how to spot phishing emails to ensure that your business stays safe. Here are two tips on how to spot a phishing email.
Check the Sender's Email Address
There are so many emails that get sent to your inbox on a daily basis. Hackers can create a fake email address and select the display name that it will come from. Any from address that is not compliant with the RFC 5322 will be flagged and handled according to the phishing policy setup in Microsoft 365. When a suspicious email is received here are some things to watch out for:
1) Do you recognize the senders' email address, or it is a random string of letters?
2) You will see that the sender is not someone you work with.
3) There will be links that you are told to click on. The links will be to websites with malicious content, do not click them.
Check for Spelling Mistakes in the Body of the Email and/or in the Send Address
Hackers tend to live in different parts of the world and may not have the strongest writing skills. They rely on online translators to help them write messages, which is great for translating but not necessarily for making text grammatically correct. It's common for a phishing email to have spelling mistakes and be grammatically incorrect, which could be overlooked. If an employee receives a suspicious email, they should ask these two questions to help spot if it's a phishing email or not.
1) Does the message contain grammatical errors an English speaker shouldn't have?
2) Is the email consistent with previous emails I've received from this person?
It's essential for a small business to have security in place to detect these emails before they can cause any harm. Microsoft 365 has an ATP anti-phishing protection to protect your business from any malicious phishing attacks. Microsoft 365 offers a lot of security and advanced threat protection that small businesses should have to run a safe and successful business.
Microsoft’s newest update covers everything from compliance requirements, message encryption to Azure password protection.
Below is a list of Microsoft 365’s new updates:
Editor in PowerPoint
The editor in PowerPoint now has multi-language support. This update can support English, French, Spanish and German. The system will recognize which language is being used and suggests fixes and appropriate grammar and spelling rules in the correct language.
Brand New Icons in Office 365
There are nearly 350 new icons to choose from in Office 365. They include new categories like accessibility, holidays and process.
Microsoft Kaizala is an app created for large group communications and work management.
The new updates will enable you to access the app if you are a Microsoft 365 for Office 365 commercial customer. Kaizala features will also be available in Microsoft Teams over the next 12 to 18 months.
Power BI Web by Example Connector
It allows customers to scrape data from HTML pages. It supports ingesting any data element on the page, beyond just HTML tables. You provide sample values for what data you would like to be extracted, and it does the rest.
Compliance Manager makes it easy to manage your organization’s cloud compliance activities, from implementation to reporting.
This update will now allow you to create custom risk assessments of any application used in your business. These assessments enable your IT team to import their own security and compliance control into the Compliance Manager.
Office 365 Advanced Message Encryption allows admins to revoke or expire encrypted emails. Once an encrypted email has been revoked, the recipient attempting to open it will be notified that the message has been revoked by the sender and be unable to view it.
Multi-Geo in Office 365
SharePoint Online and Office 365 Groups will enable customers to control where sites are stored. Users will be able to work anywhere in the world as their data is stored in the location of your choosing.
Security Policy Advisor
Office Security Policy Advisor is a new intelligent service, now available in preview, that uses behaviour-based analysis to help IT admins to quantify the risks and benefits of applying a tailored policy and monitor policy health over time, for their Office clients.
Admins can now deploy policies with a single click and easily update, or even roll back policies. Once again, this service is now available as a preview for all organizations with Office 365 ProPlus.
Azure AD password protection
Azure AD Password Protection, now generally available, lowers the risk of a being compromised by what is commonly known as a password spray attack. This is when a malicious user attempts to use a single password against multiple accounts before moving to the next commonly used password.
The updated banned password algorithm uses both the Microsoft-defined global banned password list and the custom banned password list you define to help users avoid choosing weak and vulnerable passwords.
If you would like more information about Microsoft 365 update for April 2019, view this video: https://www.youtube.com/watch?v=nmFxEy-HtlU&feature=youtu.be
In order to use the manufacturing module, you need to a Business Central premium license. The manufacturing module will help shorten the time it takes to create BOMs, routings, work centers, and machine centers. In this new era of digital manufacturing, it forces businesses to work quicker and smarter to beat out the competition. By utilizing this module in Business Central your company gains the competitive advantage of creating more goods in a more efficient manner.
1. Managing Inventory
When using the manufacturing module in Business Central, your company will be able to better manage inventory. Within seconds, a list can be displayed with all the different items that are in stock. It will show whether the item is currently in stock, how many are on hand and how many are on order.
2. Integrate Your Business Processes
One of the biggest benefits of using the manufacturing module is having all the data in one place. Production managers can make updates instantly to keep the system up-to-date with all its inventory. Users working in the front and in the back office will have access to the same information creating a more harmonized work dynamic.
3. Unify Production Data
Another one of the biggest benefits of using the manufacturing module in Business Central is analytics. This goes beyond just knowing what is in stock and what needs to order but analyzing trends within your business. Such trends can be spotted in the supply chain, production process, inventory management, sales, profit margins, and even customer behavior.
4. Improved Product Quality
The customer’s expectations for product quality is higher than it has ever been before. Using the manufacturing module will make it easier for production managers to meet these growing standards. Having a system in place that provides traceability and tracking enables a company to monitor the quality status of all its centers and products. This will provide real-time reports on machines, components, stations, shifts, and even operators that were involved in the production. Production Managers can then ensure only the best quality products are being sent out to customers.
5. Decreased Production Time
Innovative businesses who use the manufacturing module in Business Central can optimize assembly time. The module will make a more efficient process by decreasing the overall creation time and cost of each product. Tools are available to take a customer’s order on-the-spot and list any alterations that need to be made. Once the production manager receives this order it can be finalized and then sent into production. There is no need for days or weeks of back and forth emails which can delay the cycle time of an item. By lessening the time-to-market process, companies can save time and money and allocate these resources elsewhere.
Being able to manage inventory, collect data, improve product quality, and decrease production time creates a stronger competitive advantage. Want to learn more about the manufacturing module for Microsoft Dynamics 365 Business Central? Click Here to register for our Business Central manufacturing courses at WebSan University for free and learn about all the different modules available to create a successful production.
Over the last few years, Microsoft has been making significant investments in the cloud. Unfortunately, that means that Windows Server 2008 and SQL Service 2008 will reach the end of support. But don’t worry, Microsoft has created a pathway for companies ready to make the switch to the cloud.
Why should I make the switch to the cloud?
Moving to the cloud is no longer an intimidating transition. Companies of all sizes have made the switch to the cloud, and we don’t see that trend slowing down any time soon.
Here are a few trends that are noteworthy:
- In 2016, 16.1 ZB of data was generated. In 2025, 163 ZBs of data will be generated.
- More than 80% of organizations now adopt cloud-first strategies as part of an overall digital transformation
- Investment in AI, top of mind for many companies, increase by an astounding 300% in 2017
When is the deadline and what happens if I do nothing?
It’s better that you act now and not later, time is running out. Extended support for SQL Server 2008 and 2008 R2 ends on July 9, 2019 and Windows Server 2008 and 2008 R2 ends on January 14, 2020. These deadlines are around the corner; you need to give yourself time to migrate and explore your options.
If you decide to do nothing, then be prepared for no security updates, compliance concerns and missed innovation opportunities.
What are your options?
You have options, for both on-premise and cloud migrations. If you plan to stay on-premise, you can upgrade to Windows Server 2016 and get cloud and DevOps ready. If you decide to move the cloud, you can migrate Windows Server 2008 and 2008 R2 workloads to Azure VM.
For more information about upgrade options across cloud and on-premise, visit: www.microsoft.com/lifecycle
1. IDC White Paper, Data Age 2025: The Evolution of Data to Life-Critical
2. Building Trust in a Cloudy Sky:https://www.mcafee.com/us/resources/reports/rp-building-trust-cloudy-sky.pdf
3. A Trillion-Dollar Boost: The Economic Impact of AI on Customer relationship Management: https://www.salesforce.com/content/dam/web/en_us/www/documents/white-papers/the-economic-impact-of-ai.pdf
Securing your company’s data is essential. Businesses are constantly avoiding cyber threats, security alerts, and maintaining infrastructure. With so many things going on, your IT team can sometimes miss vital security threats.
To combat this issue, Microsoft has introduced Microsoft Azure Sentinel. This SIEM tool is a cloud-native service that provides intelligent security analytics at cloud scale for your company.
Collect data across your enterprise easily
Azure Sentinel allows you to aggregate security data with built-in connectors, integration of Microsoft signals and industry log formats such as comment event format and syslog.
You’re able to import your Office 365 data at no cost to you and combined it with other security data.
Analyze and detect threats quickly with AI on your side
Azure Sentinel uses top-notch scalable machine learning algorithms to correlate alerts from different products manually or utilizing a correlation engine.
Automate common tasks and threat response
Microsoft’s SIEM tool provides built-in automation processes to respond to threats right away.
Learn more about Microsoft Azure Sentinel and how you can protect your company’s data through intelligent security analytics.
Microsoft Power BI can help company owners take a closer look into their business using stunning dashboards and visuals. They can also be optimized to locate and display only the most critical data. This data can then be used by company owners to review and streamline their business processes wherever it may be needed.
There are a large variety of data sources that connect to Power BI, and the list is continuously being updated. This data can then be altered and placed as a visual, measured or calculated column and then is added to a dashboard. It’s possible to share this information with colleagues at work by granting them access right from within Power BI.
These are six main components that make Power BI into such a strong and powerful tool.
Power Query: Importing and formatting the Data
The Power Query allows you to import data from sources such as SQL Server, Oracle, MySQL, DB2, and the list goes on. It can also extract data from multiple file formats such as CSV, Text, and Excel. The imported data can be formatted by adding columns, charts or any other visuals onto the dashboard.
Power Pivot: Relationship Creating Tool
Relationships can be created using the Power Pivot function inside Power BI. Power Pivot is a powerful tool used to review data and create visual data models. To link tables together, Power Pivot can analyze the databases and see if the tables have any matching data inside. This function also allows the user to create calculations using the data, such as a calculated column or a measurement.
Power View: Data Visualization Tool
Power View is used to transform the data into interactive charts, graphs, maps, and other visuals. These visuals will only display the most important data since the data can be filtered using Filter Panes, slicers, and cross-filters.
Power Map: 3D Geospatial tool
The Power Map feature is used to create charts for Geospatial data into a 3D visual. Using the Geospatial users can display a metric visually on a map using visuals or even a heatmap. The maps are connected to Bing and are constantly refreshing to display real-time data.
Power Q&A: Answering and Question search engine
Users can ask the Q&A any questions regarding the data and get the quickest answers. Make sure to use natural language that the system would understand such as “Number of Products by Location.” Click Here for a list of words and terminology that Power BI Q&A recognizes.
Microsoft Power BI has six main components that make it such a powerful tool. It has become one of the most popular programs amongst small business owners to analyze their data. Watch this “Power BI 101 Webinar” video that goes beyond just the fundamentals of Power BI. This video will demonstrate how to create a dashboard using Power BI.
Microsoft Dynamics 365 Business Central: Manufacturing Series Part I Manufacturing Concepts
In this webinar we'll be providing an introduction to the Manufacturing Module in Microsoft Dynamics 365 Business Central. The manufacturing process is done in multiple steps and requires some initial set up. This webinar will provide all the groundwork needed in order to start converting materials into produced end items. Some of the items covered in this webinar are;
•Items and Master Data
Date: February 26, 2019
Time: 2:00PM - 3:00PM EST
If a business wants to be successful in this modern digital world, it must remain innovative. Operating as a fully digital firm goes beyond just having an electronic communication system installed. It’s about running the company using ERP software to streamline the business and create B2B integration. In this new digital era, the demand for B2B integration is on the rise and is turning into a requirement in order to work with most companies.
Electronic Data Interchange (EDI) is the computer-to-computer exchange of business documents. It allows businesses to send documents to one another using an electronic format. This standard template can then be read by different systems to locate information. The most common documents that are sent using the EDI template are purchase orders, purchase invoices, advance ship notices, bills of lading, inventory documents, shipping documents, payment documents, and even some custom ones.
The Benefits of EDI
By sending a document using EDI, a company can reduce its costs on printing, reproduction, storage, filing, and document retrieval. This also frees up the individual to focus on more important tasks.
Improved Data Quality
One of the most common areas for human error is data entry. By using EDI to import the data from the document into the system, there is less room for error resulting in better data quality.
Shorter Business Cycle
Companies using EDI will have a shorter business cycle because they receive the documents quicker. A transaction that use to take up to five days to complete can now be completed within an hour. Orders and payments will be processed a lot quicker which will increase the cash flow of the company.
Improved Data Security
EDI is a secure way to transmit data from one computer to another. Encryption and decryption programs along with passwords are used to ensure that the data is safe while being transmitted.
Ease of Auditing
Since EDI is transmitting all the data into the system, there is less room for any errors so therefore auditing will become much easier. Reports can be created for all the EDI transactions and then presented to the auditor, making the whole auditing process quicker and easier.
Strategic Business Benefits
Adding EDI into your current Dynamics GP environment will strengthen businesses and create strategic business benefits. Using digital transactions, businesses can always be up-to-date with all the transactions statuses. This knowledge will help the business to make better and faster business decisions going forward.
Is Microsoft Dynamics GP Dead?
Is Dynamics GP dead? For 20 years Dynamics GP has helped business become digital. Rest assured Microsoft Dynamics GP has made its mark in the Dynamics ecosystem, and it’s here to stay. Join our webinar and find out where Microsoft Dynamics GP is headed.
This webinar will cover
-The future of Dynamics GP
-What it means for your business
Date: Wednesday August 29, 2018
Time: 11:00AM - 11:30AM EST