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WebSan University officially opened its doors to the public and takes WebSan Solutions webinars to a whole new level. The program consists of a series of extensive Microsoft Dynamics GP courses, from Bank Reconciliation to Project Accounting and is making its debut on July 25th, 2013 with its first course “Microsoft Dynamics GP Orientation”. In this introductory course new users will learn the basic principles of navigating and personalizing important areas of Dynamics GP as well as posting and integrating with other applications.

Why Online Training?

  • Immediate, cost- effective and easily affordable
  • Corporations save between 50-70% due to elimination of travel expenses according to Training Magazine
  • ROI to the Max - Affordable online training can be up to 93% cheaper than classroom training
  • Multimedia content, including dynamic video and graphics to efficiently illustrate key concepts
  • A new, easy and interactive way to learn.
  • Focus on the practical application of new approaches and tools
  • Contains applied work assignments that put learning into action
  • Ability to answer questions live

For more information on WebSan University Online Training and our upcoming courses, visit our website or contact us here.

Doriana Kote, Marketing Assistant, WebSan Solutions Inc.

Published in Dynamics GP
Tuesday, 04 June 2013 18:09

Manitoba PST Update

Effective July 1, 2013, the Manitoba government is increasing the PST rate from 7% to 8%.

After this cutoff date, GP users will have to change the tax setup prior to inputting any Manitoba AR / AP invoices.  This change can be completed by navigating to Administration > Setup > Company Tax Details.  Then, select the appropriate tax detail (generally you will have one for Sales and one for Purchasing) and update the Percentage field from 7% to 8%.

[caption id="attachment_1229" align="aligncenter" width="300" caption="Tax Setup"]Tax Setup[/caption]

If you have any questions, please feel free to contact our support team at This email address is being protected from spambots. You need JavaScript enabled to view it.

Adam MacIntosh is a Senior Project Implementation Manager at WebSan Solutions Inc, a Microsoft Dynamics GP Silver Partner & 2012 Microsoft Impact Awards Finalist.  Adam can be reached at This email address is being protected from spambots. You need JavaScript enabled to view it. or 416-499-1235 ext 213.

Published in Dynamics GP

Business owners have many decisions that they have to make. From hiring employees to how the business should operate. Choosing the most efficient technology is not always priority number one. With the rise of software-as-a-service (SaaS), business owners have taken advantage of what SaaS has to offer. If you are still on the fence about switching to a cloud-based solution, make sure you take the following reasons into consideration.

The software is affordable

Business owners sometimes don’t have the extra funds to deploy a new system. The cloud is a fantastic solution because it’s less expensive than any on-premise system. You pay a lower subscription and maintenance cost and don’t require additional software and infrastructure.  For instance, Cloud hosted Dynamics GP is a robust, cost-effective business software that could meet your business needs.

Do you wonder how much it  would cost? Try our three step quote generator for instant results!

You can get started right away

If switching to the cloud is a decision that you have to make right away, it’s quick and easy to get started. If you are the one that handles the IT side of the business and is unfamiliar with the system, have no fear! You don’t need to spend resources hiring more IT employees. In order to transfer to the cloud, all you need is a website and a login account. All your business needs are accessed through the web.

Just make sure that you have a very reliable internet connection.

There’s a number of different cloud software to choose from to meet your needs.

There is no reason why you couldn’t move all your business operations to the cloud. You could have your online accounting software in the cloud. Microsoft Dynamics GP is an ideal solution for businesses that are looking for a top-rated accounting and Enterprise Resource Planning (ERP) solution on the market today. You could have your CRM management software in the cloud as well. Dynamics CRM will streamline your sales process and drive increased revenue and profits.

Hopefully, this will give you something to think about. If you have any questions or need more information, visit www.websan.com.

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Partner

Published in WebSan Blog

Nowadays business professionals have access to a vast variety of technologies and sources of information. Big data is growing fast as organizations devote technology resources to tapping the terabytes of data flowing into their organizations and externally in social media. Thus, a major challenge has come up recently: how to leverage Big Data analytics and improve business performance by using current Business Intelligence (BI) practices?

The current thinking around big data and business intelligence tends to be built around a very simplistic model. You acquire lots of data, in all kind of formats, from a myriad of sources, apply some business intelligence and get your answer to the above question. However, executives thinking that a big data dive is all they need to exploit conclusions are mistaken. While big data might be getting ahead of itself in enterprise promises, you need to think about the skills you have in your company and develop the relevant data skills to adapt to this new model. At the same time, BI kills the need to develop, administer and analyze this huge amount of corporate data. Therefore, big data and BI can be integrated within the business context for better, faster decision making.

Keep in mind, though, big data can make or break a company. Integrating advanced analytics for big data with business intelligence systems is an important step toward gaining full return on investment. That is, BI systems and advanced analytics can be highly complementary; the latter ones can provide the deeper, exploratory perspective on the data, while BI systems provide a more structured user experience. In addition, BI systems’ richness in data visualization and reporting can be vital to making advanced analytics actionable.

The first step to understanding big data is collecting all of your data into powerful, integrated solutions. The second step is to identify correlations with your data to make improvements in your operations and find new opportunities. Microsoft Dynamics GP Business Intelligence (BI) module provides people with the insight they need to take quick action and pursue opportunities. What is more, using a single software solution, like Microsoft Dynamics GP, will make it easier for you to find and use the important business data you need to drive your business forward.  The more efficiently you use this data, the faster you can respond to new opportunities.

At the end of the day, while big data is a hot term, it doesn't mean much unless you can complement them with BI systems and expand their power. Thus, big data can be very helpful if you can wade through it to obtain meaning, i.e. they always have to make sense. It's not enough to gather accurate and timely data. Professionals need powerful and user friendly BI analysis tools to help them understand context and trends. You need to focus on evolving your BI approaches and integrate them with big data analytics to fuel faster and more accurate decision making. In this way, you will be able to gain a competitive advantage by understanding how big data can supplement the outcomes already achieved through “traditional” BI.

For more information on Business Intelligence (BI), you can join our free webinar “Dynamics GP Business Intelligence (BI) & Reporting” on June 20th, 11 am EST and learn how to turn useful insight into action.

Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Microsoft Dynamics Silver Partner and a CDN top 100 solution provider for 2012.

Published in Dynamics GP

Today companies struggle with a volume of information that has the force of a tidal wave. You can either float or sink into that wave, depending on whether or not you can leverage the exponential growth of business data.

The current thinking around big data though, tends to be built around a very simplistic model. According to that, you acquire large amounts of data in lots of formats from various sources. Then apply some business intelligence into that mix and get your solution. However, this data has to make sense and be as simple as possible.

Using Enterprise resource planning (ERP) solutions, such as Microsoft Dynamics GP, will make it easier for you to capture important data and turn it into actionable insight. It goes without saying that this solution is user-friendly and easy to learn, like other commonly used Microsoft products. MS Dynamics GP will help you collect and manage data related to accounting, finance, human resources, supply chain and other core business functions. Moreover, if you incorporate customer relationship management (CRM) software to your business, you can add customer data, e-commerce, and social media statistics.

The data collected in Dynamics GP and CRM software solutions can identify top-selling products, what time of the day or year products sell most or least and who is buying your products. Companies can use this comprehensive analysis of data to increase productivity and thus, maximize their profitability.

WebSan Solutions offers a hosted-enterprise business software solution, leveraging the vast capabilities of Microsoft Dynamics GP. We help our customers focus on growing their business and serving their customers, while avoiding the time and costs requirements associated with maintaining an on-premise system.

Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Microsoft Dynamics Silver Partner and a CDN top 100 solution provider for 2012.

Published in Uncategorized
Monday, 20 May 2013 12:00

Web Based Dynamics Reporting

Need access to your Dynamics GP data on the go?  Not able to manage your team while outside the office?  Access your Dynamics GP data from anywhere using the WebSan TEX Portal.  With two layers of security, staff can view GP Reports from anywhere they might be.  Now your staff can have access to the information they need, whenever they need it!

Values per Week

For more information about WebSan's TEX Portal or Dynamics GP services, please contact Adam via This email address is being protected from spambots. You need JavaScript enabled to view it..

Adam MacIntosh is a Senior Project & Account Manager with WebSan Solutions Inc. A Microsoft Dynamics Silver Partner and a CDN top 100 solution provider for 2012.

Published in Microsoft Dynamics GP
Thursday, 16 May 2013 12:59

Time Off Requests

With the May Long Weekend just a couple days away, many friends and coworkers are taking time-off to be with family.  WebSan has recently release a new Time-Off Request module to our TEX (Time & Expense) Management System for Dynamics GP.

The Time-Off Request module is a new optional add-on allowing staff to request paid or unpaid leave for vacation, jury duty, etc.  Non-working days (typically weekends), holidays (i.e. Christmas, Easter) & time-off reasons are configurable by company.  Employees can then send requests to their manager for approval which automatically integrates into their time sheet submission.  A company-wide calendar is maintain for viewing & enhanced time-off reporting is now available with this added functionality.

[caption id="attachment_1159" align="aligncenter" width="300" caption="Time Off Calendar"]Time Off Calendar[/caption]

For more information about WebSan's TEX Portal or Dynamics GP services, please contact Adam via This email address is being protected from spambots. You need JavaScript enabled to view it..

Adam MacIntosh is a Senior Project & Account Manager with WebSan Solutions Inc.  A Microsoft Dynamics Silver Partner and a CDN top 100 solution provider for 2012.

Published in Dynamics GP

WebSan Solutions Inc., a cloud Microsoft Dynamics Certified Partner and IT consulting and solutions provider,  has been recognized as one of Canada’s top 100 Solution Providers in 2012 by Computer Dealer News (CDN). WebSan has over a decade of experience in Enterprise Software solutions, business and financial accounting software.

The list was announced April 16th, 2013 at the Top 100 Solution Providers Awards Gala. CDN is the voice of Canada's IT channel community for more than 25 years and defines an information technology solution provider as an organization that resells computer hardware, software or peripheral products along with providing IT related professional services, support services, consulting in a cloud or on-demand environment, on-premise fashion or as managed service.

“WebSan Solutions Inc. of Toronto makes the CDN Top 100 Solution Providers list this year and with that they join an exclusive club of the best technology minds in the country. WebSan really made a name for itself this year by offering cloud services based on Dynamics GP. They are part of a group of young and up-and-coming cloud specialists that CDN has noticed on the Top 100 list over the last few years,” said Paolo Del Nibletto, editor and associate publisher of CDN – Computer Dealer News, Canada’s No. 1 IT Channel Publication and Web site.

“We are very pleased to have made the list this year.” says Andrew King, Managing Director, WebSan Solutions Inc. “Our relentless focus on customer service and growth has enabled us to reach this milestone. More and more small to medium businesses our choosing our Cloud Dynamics GP Accounting solution for ease of use and cost every day.”

To view the list of the top 100 Solution Provider click here: http://www.computerdealernews.com/top-100-solution-providers/top-100

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Partner

Top100_2012 (3)

Published in WebSan Blog

Three common ways of making a payment using Microsoft Dynamics Great Plains are cash, credit and cheque payments. I’m not a pro-Dynamics GP user; I’ve always paid vendors using cash and cheque payments. I came across Victoria Yudin’s blog “Using credit cards to pay vendors in Dynamics GP”. I found her blog to be straightforward and informational.

She shows you how to set up a payables vendor for the credit card which is quick and easy to do.  With The three scenarios that were given, scenario 1 was the most common for me. “Scenario 1: You purchased non-inventory items from a vendor want to track and pay them with a credit card. You have not posted the invoice yet.”

She provides lots of pictures and a simple step by step process of how to complete each scenario.

To read “My interview with Victoria Yudin about Dynamics GP” click here.

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

Published in WebSan Blog

In 2012, the Canadian government announced in their Economic Action Plan that they would phase out the penny due to the cost of producing the penny, relative to their face value. February 4, 2013, was the last day that the penny would be made. One thing to note is that this change does not affect cheques or electronic transactions (e.g. Interac). With this change in effect, it’s estimated that it will save taxpayers $11 million each year.

On Microsoft’s Community Dynamics website, I came across a blog Angela Melhus wrote which is called “Phasing out the Penny in Canada”. For a B2B business, this might not be much of a worry because they would normally deal with cheques and EFT payments. But for some B2C business that have a store and accept cash that might be a problem.

In Angela’s blog, she gives you a step by step process to phase out the penny in your Dynamics GP system. Her instructions are very clear and she provides screenshots of the whole process. By the end of the last step, you should have written off of the penny.

More information about phasing out the penny:

http://www.mint.ca/store/mint/learn/eliminating-the-penny-6900002

Angel Melhus blog post:

https://community.dynamics.com/gp/b/dynamicsgp/archive/2013/02/26/phasing-out-the-penny-in-canada.aspx

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Partner

Published in Dynamics GP