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WebSan Blog (134)

Friday, 10 May 2013 12:36

Switch to the Cloud and Reduce your Costs

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Organizations across all industries are increasingly looking to the cloud as a way to help boost their productivity, revenues, returns on technology investments and customer satisfaction. It is important to realize that cloud enterprise resource planning (ERP) systems are not easier to implement or use than on-premise systems. However, when implemented properly, cloud ERP system software can save organizations a lot of money. These cost savings come in the form of reduced IT staffing and reduced hardware expenditures. In general, these are the two most common benefits that organizations refer to as reasons for switching to the cloud.

Before your organization decides the transition to the cloud, it is vital to consider the amount of effort required for the implementation. Cloud ERP implementations are not easier than traditional ones. The most common problem is poor cost estimation and is likely related to the lack of an appropriate framework for enterprise-wide prepackaged software maintenance, which of course requires an ongoing relationship with the software vendor. Moreover, you should keep in mind that all typical issues, such as organizational change management, adoption and use of new business processes are always an obstacle, no matter what ERP solution you choose.

Therefore, whether you are implementing an on-premise or cloud-hosted ERP solution, operational improvement is achieved only through guidance from a highly experienced implementation partner, proper resource allocation and executive commitment. To realize cost savings from cloud ERP, organizations should also budget for all essential components, including everything from organizational change management to business process re-engineering (BPR).

Here are 3 tips for maximizing cost savings with cloud ERP software:

  1. Know your Requirements – You should gather all the requirements and complete Business process mapping (BPM) before the implementation so that your organization can select the ERP solution that best fits your business.
  2. Partner with the Right People Cloud ERP software requires an IT Partner with unique skill sets. Look for a Vendor who has experience in your industry and has a number of references.
  3. Understand the Costs – When evaluating ERP vendors, consider the total cost of ownership (TOC) and not just upfront costs. Remember that TOC is like an iceberg, which means a lot of the costs are usually hidden.

If you incorporate all of the above tips in your strategy, it will not only save money on upfront infrastructure costs but it will most definitely realize cost savings in IT staffing, licensing fees and annual maintenance. These fees only escalate the longer you wait, thus plan to engage in organization change management and business process re-engineering (BPR) early in the project.

By: Doriana Kote,  Marketing Assistant, WebSan Solutions Inc., a Canadian Certified Microsoft Partner

According to Webopedia, BYOD (Bring your own device ) refers to employees who bring their own computing devices – such as smartphones, laptops and PDAs – to the workplace for use and connectivity on the corporate network.

Employees want to have the ability to work anywhere using their own device. Work flexibility is one of the key elements required in order to recruit good talent and increase employee retention.

Companies are reporting a reduction in employee turnover because BYOD and work shifting are able to bring more employee satisfaction, compared to any other motivational strategies that companies have traditionally implemented.

Employees prefer close workplace proximity and people generally choose their work based on commuting time and convenience, so working from home or anywhere else other than the office can lead to a tremendous boost in satisfaction.

A particularly good way to protect your company’s data is to implement a virtual environment within the device.  Employees can work and access all relevant data, but no data is ever actually saved within the device; both applications and data are cloud based, with the device simply serving as a portal.

According to a recent study in Gartner: “By 2017, half of  bosses will require workers to supply their own device for work purposes, while 38 per cent believe they will stop supplying devices to staff by 2016.”

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Partner

Friday, 07 June 2013 09:15

Reasons why SMBs should Move to the Clouds

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Business owners have many decisions that they have to make. From hiring employees to how the business should operate. Choosing the most efficient technology is not always priority number one. With the rise of software-as-a-service (SaaS), business owners have taken advantage of what SaaS has to offer. If you are still on the fence about switching to a cloud-based solution, make sure you take the following reasons into consideration.

The software is affordable

Business owners sometimes don’t have the extra funds to deploy a new system. The cloud is a fantastic solution because it’s less expensive than any on-premise system. You pay a lower subscription and maintenance cost and don’t require additional software and infrastructure.  For instance, Cloud hosted Dynamics GP is a robust, cost-effective business software that could meet your business needs.

Do you wonder how much it  would cost? Try our three step quote generator for instant results!

You can get started right away

If switching to the cloud is a decision that you have to make right away, it’s quick and easy to get started. If you are the one that handles the IT side of the business and is unfamiliar with the system, have no fear! You don’t need to spend resources hiring more IT employees. In order to transfer to the cloud, all you need is a website and a login account. All your business needs are accessed through the web.

Just make sure that you have a very reliable internet connection.

There’s a number of different cloud software to choose from to meet your needs.

There is no reason why you couldn’t move all your business operations to the cloud. You could have your online accounting software in the cloud. Microsoft Dynamics GP is an ideal solution for businesses that are looking for a top-rated accounting and Enterprise Resource Planning (ERP) solution on the market today. You could have your CRM management software in the cloud as well. Dynamics CRM will streamline your sales process and drive increased revenue and profits.

Hopefully, this will give you something to think about. If you have any questions or need more information, visit www.websan.com.

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Partner

Monday, 10 June 2013 09:15

3 Interesting Cloud Computing Statistics

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Cloud computing has become a huge trend in the last five years; IDC has predicted a 130% increase in cloud computing by 2016. There are so many benefits to moving to the cloud that companies cannot resist anymore. For example, companies prefer a subscription payment model because they only pay for how much data they need. Cloud computing recovery services have been a cost-effective way to back up your whole company. Also, security is improving all the time; there is continuous effort to provide cloud computing companies with top quality safety structure. Here are three interesting cloud trends to watch which could help boost cloud computing in the long-term:

  1. In a study done by Gartner, they predict the size of the cloud computing market could reach $150 billion in 2013.This is not a surprising number due to the excitement and benefits that cloud computing can offer businesses in the long run. An on-premise solution looks less appealing as the cloud computing market thrives.
  2. Mimecast did a statistic based study and found that 7/10 companies using cloud services will move new applications to the cloud. Only 70%? Have you heard the saying “Don’t put all your eggs in one basket”? This means some businesses are still skeptical about moving to the cloud. However, based on trends, they will probably move their applications to the cloud sooner or later.
  3. Gartner also predicted that 60% of server workloads will be virtualized by 2014.This was not news to me because of the number of benefits you get in return. You don’t need to purchase hardware; you can reduce your carbon footprint and lower your energy costs. This is a great way to save money in the long run. At WebSan Solutions, you have access to your data, through our secure network, in our SAS70/SSAE16 certified data centre.

To see what our business accounting software can offer you visit our website.

To read more about different cloud computing statistics click here.

Natalie Williams, Marketing Coordinator,WebSan Solutions Inc., a Canadian Certified Microsoft Partner

Tuesday, 09 July 2013 11:53

WebSan Solutions Withstands the Eye of the Storm

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Yesterday’s rainfall was the most rain in Toronto’s recorded history. Toronto is still recovering from an unprecedented rainstorm that shattered records and paralyzed the city. Yesterday’s storm dropped more rain in two hours than the city usually receives in the month of July. More than 300,000 residents were without power.

However, WebSan’s Microsoft Dynamics GP hosted environment was up and running full speed. We experienced no issues throughout the storm and our backup generating system was on standby when needed. Our SAS70/SSAE16 certified data centre was not affected by the severe weather; it was business as usual for all our clients. You always have access to your data, through our secure network, in our SAS70/SSAE16 certified data centre!

Monday, 26 August 2013 16:17

EFT for Dynamics GP 2010

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Setting up EFT (Electronic Funds Transfer) to make payments within Dynamics GP 2010 is a useful feature many clients aspire to take advantage of. As with any organization from a small to large scale, manually writing cheques to make vendor payments is both time consuming and not efficient. As such, Microsoft has made the EFT process easily accessible for setup and processing to save time and make payments easier. Setting up and generating EFT at a high level requires the following setup within GP:

  • Specifying a file format for EFT Files (The file format to follow is provided to you by your financial institution and defines a layout of the file GP will produce to eventually upload to your online banking website
  • Setting up vendor cards and chequebooks in GP (This is completed within the Purchasing Module in GP and involves specifying specific banking details to transfer EFT Payments to)
  • Entering and posting payables transactions in GP representing payments to be made to specific vendors
  • Conducting an “EFT Run” similar to a “Cheque Run” in GP. This involves specifying which transactions to include in the EFT payment
  • Once completed, users can generate an EFT file for upload to their financial institution

Important Notes for EFT Setup:

  • EFT setup in GP requires minimal interaction with your financial institution (Certain setup instructions are provided by them and require tests before activation)
  • Multiple chequebooks can be setup for EFT processing within GP (Note: Financial institutions generally charge service fees based on the number of accounts with EFT processing enabled)
  • GP 2010 allows users to print and keep records of all payment remittances

For more information on EFT processing within Dynamics GP including setup & configuration, contact This email address is being protected from spambots. You need JavaScript enabled to view it.

By: Praveen Parameshwaran, Application Specialist, WebSan Solutions Inc, a Microsoft Dynamics GP Partner and 2013 Canadian Channel Elite Awards Finalist

 

Wednesday, 04 September 2013 09:00

Managing transactions in TSQL

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TSQL doesn't handle multiple transactions very well.  In fact it doesn't handle it at all.  So what do you do when you have nested stored procedures, all which require transaction handling?

TSQL has a built in function that will return the number of BEGIN TRANSACTION statements that have been called on the current connection.

@@TRANCOUNT

Using this you can choose whether to begin a transaction or not based on the value it returns.  If it returns a number greater than 0 then you are currently in a transaction.

However if it returns a 0 then there were no other transactions and you are free to start one.  The best way to do this is to set a variable that indicates if a transaction is needed, since when you start your new transaction and you try to check again when you need to do a rollback or commit, @@TRANCOUNT will not return 0 since you recently started a transaction.

You can easily do it like this:

IF (@@TRANCOUNT = 0)

SET @transReq = 1

ELSE

SET @transReq = 0

IF (@transReq = 1)

BEGIN TRANSACTION

--Insert Code Here

--If no error

IF (@transReq = 1)

COMMIT TRANSACTION

--else

IF (@transReq = 1)

ROLLBACK

With this you can have multiple nested stored procedures and you won't have to worry about nested transactions errors.

By: Dustin Yee, Application Developer, WebSan Solutions Inc. a Microsoft Dynamics GP Partner and 2013 Canadian Channel Elite Awards Finalist.