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We all know that the economy is not in the best shape. Some companies are forced to downsize due to insufficient revenue in these times. Anywhere that they can cut cost is a benefit to them, that’s why many companies are now deciding to use Saas (Software as a service). Just because a company may be downsizing doesn’t mean their data and files do, so they still need software to store their information. The great aspect about Saas is that instead of spending money on hardware, installation and maintenance you have the advantages of having your company records, data and information web based.

If you can save money in you IT spending and still have the advantages of data being backed up, disaster recovery and long term record retention, wouldn’t you do it? But maybe you’re a smaller company and your IT department consists of only you. Then you should get your core business applications hosted in the “Cloud”. You still have access to everything in your database; the only difference is that it’s through the internet. Now you might ask, “What kind of software would be a good choice to leverage as a hosted solution?”

Microsoft Dynamics GP online accounting software gives companies the flexibility to customize the software based on their needs and requirements. It’s one of the most capable and sophisticated business accounting solutions for small to medium business, now available in the Cloud. No need to install software on users’ laptops or worry about keeping the system updated with the latest patch.

Investing in Online Dynamics GP is a good investment in your business; it puts your finance department on the same wavelength with other department and keeps your general ledgers, payables and receivables, budgeting, collections management highly organized.

For more information about Microsoft Dynamics GP click here

By Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

Published in Dynamics GP

These days, everyone is throwing around buzz words like “Software as a Service” or “Hosted” or “Cloud”, but how do I really go about calculating the total cost of the solution and whether to choose “the Cloud” or on-premise (traditional) solutions?

There are a number of cost figures to include :

1.       License fee

2.       License fee for upgrades

3.       Maintenance costs

4.       Ongoing support costs (professional services/consulting)

5.       Hardware costs

6.       IT Infrastructure costs (network, etc)

7.       IT Personnel support costs (internal)

8.       Implementation costs (external)

9.       Implementation costs (internal)

Most organizations, when looking at SaaS vs. On-Premise only really look at items 1-5, but rarely dig deeper into the other categories of expenses.

It is in those last four areas where the large differences between SaaS and On-Premise come to light. If you own a small business with only 20 or so employees, then perhaps you don’t even have anyone internally who can perform system backups or upgrades regularly. If you run a large organization, perhaps supporting your IT infrastructure takes your focus off of more important things.

Some organizations may only run their head office on a DSL or Cable Internet connection; the type of solution that would never work for anyone accessing an Enterprise software application remotely from outside head office. The monthly cost of upgrading to a T1 or better connection may be prohibitive.

In addition to the costs listed above, the intangible costs of focusing on IT backups, upgrades, and infrastructure rather than spending money and resources on growing the business or satisfying customers can be even more taxing to an organization.

We offer solutions in Hosted Dynamics GP and On-Premise Dynamics GP. We can help your organization make the right decision and determine the best course of action, taking all costs and factors into account.

For more information, contact us.

By Andrew King, WebSan Solutions Inc. a Canadian Microsoft Dynamics Partner

Published in Dynamics GP